The AI System That Clears the Backlog Before It Builds
PraSYS gives government agencies the infrastructure to match incoming public records requests against a searchable disclosure archive — so your team resolves more with less.
Public Record Requests are rising.
Staffing isn't.
Most agencies are still handling public records requests the same way they did in 2004 — manually, reactively, and one at a time.
The same question, answered repeatedly
Without a searchable index of prior work, staff start every request from zero. The work doesn't compound. It just repeats.
Statutory deadlines under permanent pressure
The 20-day federal floor means queues that grow faster than staff can clear lead directly to appeals and litigation exposure.
Redaction done manually, at volume
Document exemption review is where most PRA staff hours disappear — and where inconsistency accumulates silently over time.
Prior case history your team can't reach
Years of prior responses and exemption logs are among the most valuable operational assets a records team has. Buried in email, they're invisible.
An intelligent system of record
for public information
The work your team has already done should make the next request faster. PraSYS is built around that principle.
Request Matching
Every incoming request compared against your indexed record history using ML. Context in hand from the moment a case opens.
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Internal Records Archive
2.4M+ indexed documents. Natural language search across all prior responses, redaction logs, exemption decisions, case correspondence.
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Assisted Redaction
PraSYS reviews documents before they reach your staff — flagging protected categories for human confirmation, not replacement.
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Case Workflow & Deadlines
Configurable routing, per-case statutory deadline tracking, extension management, full audit trail — always current.
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DOJ Compliance Reporting
Annual FOIA/PRA Report data generated continuously from live case records. One-click export. No multi-week compilation.
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Government-Grade Infrastructure
FedRAMP-aligned, SOC 2 Type II, Section 508, CJIS-ready. Purpose-built for government procurement from day one.
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What agencies see after 90 days
Reduction in average FOIA/PRA response time across active customers
Increase in disclosure archive utilisation, year one
DOJ annual reporting compliance, all active customers
Three steps from deployment
to cleared backlog
Index your record history
PraSYS pulls in everything your agency has processed — prior responses, scanned documents, emails, PDFs, spreadsheets — and builds a searchable, AI-indexed internal archive. Most agencies complete initial ingestion in under two weeks.
Every new request checked against what already exists
The moment a request arrives, PraSYS compares it against your indexed record history. When something closely matches, your team has that context immediately. For genuinely new requests, PraSYS still surfaces relevant materials faster than manual search.
Work every case with structure and full visibility
Whether a request matches prior work or requires building a response from the ground up, it moves through the same configurable workflow. AI flags exemptions for human review, statutory deadlines tracked per case, every action logged. Typical implementation: 4–6 weeks, no disruption to live cases.
Built for government
procurement standards
PraSYS was built to meet government procurement requirements from the ground up — not retrofitted. FedRAMP-aligned infrastructure, SOC 2 Type II, Section 508, and CJIS-ready data handling.
Full security overview →FedRAMP-Aligned
Infrastructure aligned with federal security controls.
SOC 2 Type II
Independent third-party audit, renewed annually.
Section 508
Fully accessible staff-facing interface.
CJIS-Ready
Law enforcement-adjacent data handling.
Frequently asked questions
An internal platform handling the full lifecycle of a government agency's public records requests — from intake and routing through document retrieval, redaction, exemption determination, and statutory reporting. PraSYS adds an AI layer that indexes prior case history and surfaces relevant prior work when new similar requests arrive.
When a new request arrives, PraSYS compares it against your indexed record history using machine learning. Agencies processing 500+ requests per month see an 87% reduction in average response time within 90 days of going live.
PraSYS operates on FedRAMP-aligned infrastructure with SOC 2 Type II certification, Section 508 compliance, and CJIS-ready data handling. Security documentation for procurement review is available on request from the security team.
Incoming requests are automatically matched against the indexed internal record history. When the system finds a strong match, the relevant prior records, exemption logs, and case materials surface immediately — driving a 62% reduction in per-case research time across current PraSYS customers.
Your team shouldn't be answering
the same question twice
PraSYS gives your agency the infrastructure to resolve requests faster, disclose more proactively, and build a records operation that doesn't break under volume.