Every feature built for speed and consistency
PraSYS gives government records teams the internal infrastructure to process requests with structure, speed, and a complete audit trail — without adding headcount.
Start every case with what you already know
Every incoming FOIA/PRA request automatically compared against your agency's indexed record history using natural language ML matching. Six different phrasings of the same request still surface the same prior work.
- Less time researching records that have already been processed in some form
- More consistent exemption determinations across similar request types
- New cases benefit from the full depth of your agency's FOIA/PRA history
Your prior work, finally searchable
PraSYS indexes every document your agency has processed — responses, exemption logs, case correspondence, scanned materials — into a natural language searchable archive. 2.4M+ documents across current customers.
- Natural language search across full document text, not just metadata
- Prior exemption decisions visible at the case level for consistent application
- Search results available to staff across the records team in real time
ARCHIVE SEARCH
2,847 results in 0.4s
94 exact matches · 312 related · 2,441 partial
AI reviews first. Your team decides.
PraSYS pre-screens documents for exemption categories before they reach staff — flagging PII, deliberative process, law enforcement sensitive, and other protected categories for human review. Your team confirms or overrides; the AI doesn't replace that judgment.
- Consistent exemption category application across similar document types
- Override logging for accountability on every exemption decision
- Redaction history searchable at case and document level
Structure for everything that
needs staff attention
Every request that requires staff work moves through a configurable routing system. Statutory deadlines tracked at the individual case level. Every action logged in a tamper-evident audit trail.
Configurable Routing
Route by request type, subject area, or agency division. Rules set by your team.
Deadline Alerts
Federal 20-day standard and state equivalents tracked per case. Alerts fire before breach.
Extension & Hold Management
Extension and hold management with reason logging for complete accountability.
Inter-Agency Referrals
Referrals and consultations tracked across agency boundaries with full deadline integrity.
Complete Audit Trail
Every action, timestamp, and decision maker on record. Tamper-evident, always current.
DOJ-Compatible Reporting
Annual FOIA/PRA Report data generated continuously. One-click export at reporting time.
Legacy approach vs. PraSYS
| Area | Legacy Tools | PraSYS |
|---|---|---|
| Request intake | Email inbox, manually logged | Structured intake with automatic case creation |
| Record history | Scattered across drives, unsearchable | Indexed, natural language searchable archive |
| Request matching | Staff memory and manual search | AI matching against full indexed history |
| Redaction | Manual document review | AI flags exemptions; staff confirm or override |
| Deadline tracking | Shared spreadsheet, manual updates | Per-case tracking with automated alerts |
| Audit trail | Reconstructed from emails after the fact | Continuous, tamper-evident, always current |
| DOJ reporting | Manual compilation over weeks | Continuous dashboard, one-click export |
See the full platform in 30 minutes
A walkthrough shows exactly how these capabilities work together for your agency's specific request volume and team structure.