Every feature built for speed and consistency
PraSys AI gives government records teams the internal infrastructure to process requests with structure, speed, and a complete audit trail, without adding headcount.
Start every case with what you already know
Every incoming FOIA/PRA request automatically compared against your agency's indexed record history using natural language ML matching.Six different phrasings of the same request still surface the same prior work.
ARCHIVE SEARCH
2,847 results in 0.4s
94 exact matches · 312 related · 2,441 partial
Your prior work, finally searchable
PraSys AI indexes every document your agency has processed — responses, exemption logs, case correspondence, scanned materials — into a natural language searchable archive.
AI reviews first. Your team decides.
PraSys AI pre-screens documents for exemption categories before they reach staff — flagging PII, deliberative process, law enforcement sensitive, and other protected categories for human review.Your team confirms or overrides; the AI doesn't replace that judgment.
Structure for everything that
needs staff attention
Every request that requires staff work moves through a configurable routing system.Statutory deadlines tracked at the individual case level. Every action logged in a tamper-evident audit trail.
Route by request type, subject area, or agency division. Rules set by your team.
Federal 20-day standard and state equivalents tracked per case. Alerts fire before breach.
Extension and hold management with reason logging for complete accountability.
Referrals and consultations tracked across agency boundaries with full deadline integrity.
Every action, timestamp, and decision maker on record. Tamper-evident, always current.
Annual FOIA/PRA Report data generated continuously. One-click export at reporting time.
| Area | Legacy Tools | PraSys AI |
|---|---|---|
| Request intake | Email inbox, manually logged | Structured intake with automatic case creation |
| Record history | Scattered across drives, unsearchable | Indexed, natural language searchable archive |
| Request matching | Staff memory and manual search | AI matching against full indexed history |
| Redaction | Manual document review | AI flags exemptions; staff confirm or override |
| Deadline tracking | Shared spreadsheet, manual updates | Per-case tracking with automated alerts |
| Audit trail | Reconstructed from emails after the fact | Continuous, tamper-evident, always current |
| DOJ reporting | Manual compilation over weeks | Continuous dashboard, one-click export |